How to Conduct Effective Virtual Board Meetings Leave a comment

A virtual board meeting that is effective relies on the use of technology as well as good communication protocols and adhering to call etiquette. Issues with technology can disrupt the flow of any meeting. It’s hard to keep the energy level high when participants aren’t able to communicate clearly or open attachments in order to read the minutes.

To avoid the meeting becoming bogged down in off-topic discussions, you might consider adding a brief agenda item-specific time limit for each item on the agenda (BoardEffect). This will allow the chair control the meeting and ensure that all subjects are covered. Additionally, noncontroversial issues can be voted on as a part of a consensus agenda to allow for discussion at the end of the meeting and limit interruptions.

In a virtual world, it isn’t easy for board members to interact with each other and some may not feel comfortable speaking out. The board chair can encourage discussion by inviting volunteers to take the initiative on each agenda item or by employing an approach of hand-raising during the discussion. It is also helpful to provide background info about every item on the agenda prior to the meeting so that directors can pay their attention on the meeting.

Board members can work together between meetings by using a secure online document management system that aids in maintaining the efficiency and accountability of the board. It https://seboardroom.com/how-to-structure-nonprofit-board-positions is essential to use an effective document management system that provides granular control to ensure that every director is able to look over, edit, and even comment on documents. It is also essential to set a calendar reminder to remind board members of the next meeting. This will boost their involvement and motivate them to plan.