How to Use Online Board Meeting Technology to Support Productive Discussions and Decision-Making Leave a comment

Online board meetings are becoming more common in the non-profit sector. As more boards begin to adopt video-based meetings, the amount of these meetings is increasing. Some people believe that face-to-face meetings are superior. However, it’s important to be aware of how to utilize virtual technology to aid in productive discussion and decision-making.

1. Use a board meeting tool that is simple to use.

You can choose from a range of online video conferencing platforms which include both free and low-cost options, to host your virtual board meeting. The important thing is to choose the right platform for everyone on your board. If you have board members who are scattered across the country, or even around the world, it’s ideal to provide a screen sharing feature. If your board is budget-conscious you might want to think about audio-only phone conference options for those that do not have video capabilities.

2. Start the meeting with a concise agenda.

A shorter agenda aids in the flow of your gathering and keeps it from becoming too long. It also requires you to only cover the most important issues and ensures that everyone is given the opportunity to speak.

3. The meeting should be scheduled at a time that will work for all attendees.

You’ll have to think about the location of your board members, as well as the time they are able to attend the meeting. Also, you should think about any other factors that could hinder their participation, such as early mornings or late nights hectic commutes, and typical break times.

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